September 2025 Meeting Minutes

CMSA Board of Directors Meeting – September 18th, 2025

Present: Koplan Nwabuoku, Ed Hayes, Bill Barrett, Colleen Clark, Katrina Cook, George Theotokatos, Lad Geake, Matt Switzer, Monika Wasshausen

  1. Colleen called the meeting to order.
  2. Koplan Welcomes New Members.
  3. Matt agreed to serve as registered agent.  A motion was made to change the registered agent from the board president to a registered agent service called “Illinois Registered Agent” for a nominal annual fee. The motion passed.
  4. New board members introduced themselves.
  5. Bill proposed that CMSA opens a credit card. The board discussed the benefits, including limited exposure, oversight through limits and banks, and preload amounts.  Begin with limited cards, based on league needs’- only for CMSA purposes. 
  6. The board approved the motion to switch to a credit card without dissent.
  7. Bill will bring a report for various options for proceeding with a credit card for the board to vote on in the October meeting.
  8. Bill reported on the balance of the organization and financial health.  
  9. Bill reported league surpluses and deficits.
  10. Ed motioned to postpone the conversation regarding surpluses and deficits. 
  11. Bill suggested that we review the bylaws in 2026.  
  12. Colleen presented the August meeting minutes. The board approved August Minutes.
  13. Lad, Matt, and Ed will support marketing.
  14. Bill will follow up with Katrina regarding funds for travel teams. 
  15. Bill will oversee the travel committee. The board needs to clarify the role of the travel committee.  
  16. The board discussed Liaison coverage and new liaisons will reach out to commissioners.
  17. Matt will continue to work with the Park District. Liaisons will partner with commissioners regarding the future of the leagues. 
  18. Ed is reviewing the Conduct, Discrimination, and Harassment Incident Form
  19. Ed presented the outcomes from Out in the Park.
  20. Ed and Lad provided updates on the status of eSports. Koplan will schedule a meeting.
  21. Ed provided updates on Pride Bowl and Pride in the Pitch.
  22. Bill motioned for Ed and Matt to make updates to league apps.  The board approved the motion with no dissent.
  23. The board decided the Commissioners Call will take place in October.
  24. Monika and Colleen will be co-commissioners of W+BB.  Matt is searching for a new venue.
  25. The board discussed the Cornhole Commissioner Update.
  26. Matt provided an update on the Hall of Fame.
  27. Matt and Ed provided updates on the Storage Unit.
  28. Lad will develop proposals for launch party and shirt distribution.
  29. Koplan motioned to extend the meeting time and the board approved without dissent.
  30. The board went into executive session.
  31. Ed presented thoughts on the 2026 all-association social event.
  32. The board discussed the Marketing and Travel Committees.

Updated: 10/7/2025: A registered agent service will be used rather than a board member or managing director.

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