CMSA Board of Directors 

February 12 7:30 PM – 9:00 PM CT 2025
Google Meet

Participants

• Matt
• Ben
• Chris
• Bill
• Christina
• Kevin
• Ron
• Shay
• Lad
• Ed
• Geoff

Call to Order

7:37 PM

Agenda:

• Approve Agenda – Approved
• Approve January Minutes  January Minutes 2025 
• Treasurer’s Report 
  • Working with payees for outstanding payments not yet received
• Committee Updates
  • Conduct
    • Updated Code of Conduct shared by Bill Barrett
    • More updates to be made
    • Ed Hayes to add code of conduct to webpage more conspicuously 
    • CMSA Treasurer to add to leagueapps waiver
    • Expulsion of e-sports member was discussed
    • Suspension of soccer member was discussed
  • Travel
    • Discussed travel to association meetings
    • Discussed combining travel team budget with program/tournament budgets
  • Marketing
    • Ed Hayes and Matt Switzer still need to work on swag and facebook
    • Discussed monthly newsletter content.
    • Discussed mailchimp
    • Kevin will be providing additional logos and brand standards soon hopefully.
  • Park District
    • Matt Switzer is working on getting permits for next year
      • All 2025 permits are at least equivalent to 2024
      • Working with adjustments
      • Discussing improvements to court conditions
      • 2% increase in fees
    • Investigating alternative venues for some sports
  • Sponsorship
    • Still collecting data.
  • Events
    • Member Party
      • Saturday May 31st 2025
      • 3 hour open bar rather than 3 drink tickets
      • Discussed hall of fame committee 
      • Discussed potential sponsorship opportunities
      • Approved Budget: $55,000
      • Current Contract: $54,416.2
        • 500 participants included
      • Request for additional funding: $7,500 -Approved
        • Purpose: Decorations, DJ, AV/Lighting, CMSA swag/giveaways, activities
    • After Party
      • Discussed potentially having an afterparty
      • There were questions and reservations raised about CMSA funding the after party. No decision was made.
    • Next committee meeting: Wednesday, February 19th at 7pm (see invite)
  • Policy
    • Discussed policy around paying for labor
  • Expansion Committee
• Spending Reserves
  • Upgrading Facilities
    • Lakeview and Senn High School
    • Bill Barrett and Christopher Mackoul working on this
• Next steps in Division Renaming focus groups
  • Discussed COH and Bravespace
    • Will provide proposal
• Shared Equipment
  • Send reminder to commissioners about being courteous
• Membership webpage Changes
  • Bill Barrett, Ed Hayes, & Matt Switzer to work on update
• Deeper dive into Northwestern research results
  • Managing Director to work with marketing committee on recommendations

Adjourned

9:08 pm 

Moved to next meeting

• Managing Director Report
• How to handle eSports overall
• Expense Report Process and Timeline
  • Create protocol for this
  • Add details on intake form