August 2024 Meeting Minutes
CMSA Board of Directors
8/27/2024
5:30 PM via Google Meet
Participants
Ed, Christina, Kevin, Ron, Matt, Koplan
Minutes:
Previous Business
- Approve July Minutes
- Approved
- Approve Agenda
- Approved
- Treasurer’s Report
- Annual Draft Budget is created and will be sent out before next meeting
- There’s a CD for softball players that exists because of a donation in someone’s will
- Park District/Conduct swap for Koplan and Ron
- Ron = Park District
- Koplann = Koplan
- Website Update Comments/Questions/Concerns
- Widgets
- Favicon
- Content changes
- No discrete membership option (make private) to hide from the “sports” page
- Commissioner corner Committee Formation
- Ed to talk with Matt on updates
- Logos
- AI, PNG, SVG for all versions
- Matt will get separate logos (vertical and horizontal)
- Sport versions
- Matt working on brand standards
- AI, PNG, SVG for all versions
New Business
- Appointed Board Members
- Candidates
- Greg Marquis
- Rodney LaBauex
- Ben Sauceda – Appointed
- Shay Wilkerson – Appointed
- Melissa Weaver
- Phillip “Flip” Mundine
- Kendall Boone
- Bill Barrett – Appointed
- Geoff Robinson – Appointed
- Chris MacKoul – Appointed
- Ladimir Geake – Appointed
- Discuss Interviews
- Discuss priorities of elected board members
- Vote
- Ed will message
- Cc Matt, Executive Board
- Deadline to accept 48 hours
- Ed will message
- Candidates
- Global incident submission form (Add to conduct committee projects)
- Track sports level to make sure incidents are being handled properly
- Work with Conduct committee
- Examples
- Injuries reported to commissioner based on poor conduct were not dealt with
- Will continue discussion next meeting.
- 2025 Member Price
- 2024 = $31.80
- 2025 = $31.80
- League apps registration / CMSA Membership
- Register as just a member, not with a sport
- How we include coaches or team managers who may desire membership but aren’t or don’t want to play.
- Ed to find a way to do this better with leagueapps.
- Less questions on intake forms
- Matt to review with commissioners documentations
- No PII data on Program forms
- Matt to review with commissioners documentations
- Waiver in Spanish
- Matt will get translation
- Register as just a member, not with a sport
- Add leagues for the upcoming seasons, find commissioners
- Matt will research Golf with a potential commissioner
- Koplan/Matt research Mini Golf
- Commissioners will add leagues at will
- Renaming Folders in Google Drive
- Lots of stuff is in BOD folder, but it’s for sport
- Have sports use common folder in CMSA rather than their own google account
- Removing numbers from folders in drive.
- Ed to talk with Matt
- Out in the Park 2025 Sponsorship Opportunity
- Out in the Park (Six Flags) is looking for $3,600 sponsorship fee
- Money is returned if all tickets are sold out.
- Wants CMSA to be the main sponsor
- Matt to figure out what logo to use for the sponsorship
- Board Approves
- Northwestern Marketing and CMSA involvement class (Matt and Ron)
- Getting help from Northwestern
- Sign making contract
- Ed and Matt to discuss
- Volleyball Season/Tournament Debrief
- Alcohol complaint for beach
- Volunteers
- Alleged Underage player complaint
- Team forfeit from Roster Check
- Complaints about brackets
- Ed will address next year if he is commissioner again
- Complaints about BBQ
- Ed will address next year if he is commissioner again
- Complaints about Scoresheets
- Ed will address next year if he is commissioner again
- Any concerns/open issues with Luis
- Luis is none of our concern anymore
- Storage Locker
- Volleyball is moved into locker
- Matt will address Sport cleanliness with commissioners
- Managing directors notes
- Matt and Ron to discuss park district management
- Recommends creating sponsorship committee
- For entirety of CMSA
- Christina to head Sponsorship committee
- Ed, Ron on sponsorship committee
- Adjourned 7:57 PM
Moved to next meeting
- Member Party Planning (March/April 2025)